Introducing Off the Shelf
Maybe you're a new customer, maybe you're researching TAB, or maybe you've been working with TAB for a long time and you've come to trust our records management solution newsletter, On Record, as a source of great information and resources.

Now TAB is expanding its commitment to providing you with the best information on records management products through Off the Shelf, our latest online newsletter.

Delivered bimonthly, Off the Shelf will help you understand more about how and why we make the products we do, the TAB difference, features and comparisons, case studies and more on how to successfully implement a records management product strategy into your program. As well, we'll provide you with our view on trends in the records management product space, and highlight some of the research, features and functions that make our products among the best in the world.

The TAB Product Philosophy
TAB is recognized for our expertise in records management solutions. But did you know that our customers consider our suite of records management products as the best in the business? Why?

• They are designed and constructed based on decades of experience building records management programs for some of the most demanding clients in business
  
  
• We look at what is on the market currently to see where existing products are falling short in meeting customer needs, and how changes will cause improvements
  
  
• We engage clients in the development process to understand the benefits and limitations of current products, based on space, use, efficiency and the continuing evolution of records management
  
  
• Our products are designed to make your job easier and your company more efficient, end of story
  
  
• We manufacture our products onsite in North America, paying close attention to quality and working to maintain local jobs

Case Study: Outsourcing File Production Saves $250,000 a Year
If you could free-up all of the resources your organization currently uses to label files, would you? When TAB put this question to the management at a major financial institution, the answer was a resounding "yes".

Their large in-house records center wanted to find the most efficient way of producing upwards of 5,000 color coded files and labels required for loan documents generated daily.

The solution was TAB's Rapid Response Color Coding service, and it was implemented on a pilot project basis.

To read the full case study on how TAB helped this organization save $250,000 to $350,000 a year using the Rapid Response Color Coding Service, you can download it here.

How Well Are Your Folders Performing? 5 Custom Options to Consider
All file folders are not created equally. Decades of experience have gone into the TAB file folders, enhancing and customizing them for optimal use within the enterprise. How well are your current folders performing? Check these 5 key areas to see what you should be looking for:



Printing

Do you have standard forms associated with your records? Can you print these directly on the folder, inside or out, rather than stapling loose forms? Is branding a focus and do you have the ability to print your logo on all your folders?


Labels

Are your labels developed to provide easy visual references to content? If you are producing large volumes of folders, is label printing automated and integrated into folder production? Are your folders shipped with labels, reducing your time to production?

Dividers and Indexes

Can you customize your folders with the dividers and indexes you need, allowing you to separate and classify contents within your folders as needed?


Fasteners

Are you using foam clips, pin fasteners, and 2-ring and 3-ring fasteners in your filing? If so, are your files customized to the types of fasteners used without reducing the lifespan of the folder?

Pockets

Do you need to store a wide range of media beyond paper? Are your file folders sturdy and well-constructed enough that they can accommodate this? Are your file folders customized to accommodate the type of media (credit card, microfiche, loose leaf) you need to store? TIP: vinyl and polypropylene -constructed pockets are much more durable than standard options.

Are custom folders right for you?

Getting the folder that meets your needs goes a long way to making sure your filing system is as functional as possible when it comes to workflow, retrieval, and security. If you are wondering if custom folders are a good fit for your organization, consider how they can help in the following areas:

Compliance - When it comes to compliance, every organization has different requirements. Customized printing and labeling can help the security level of the record to be identified and readily visible, for example. You can also design custom indexes so that your folders meet the retrieval components of your compliance requirements.

Workflow Efficiency - Are you handwriting notes in your folders? Using Post-its to record changes? Creating and applying labels by hand? There are almost always areas of your workflow that can be eliminated by customizing. Our consultants look at how you are creating and modifying your folders within the workflow, and make suggestions for areas where customizations will make your process more efficient.

Special Projects - Often activities within an organization, anything from a merger or an acquisition to a corporate move or a new product release, can create special filing projects that put a strain on your existing filing resources. You may need to quickly produce a series of new, unique folders to contain a new collection.

For example after an acquisition, you may have to merge two or more different collections under one classification system, and need a whole new set of labels and folders. Whatever the challenge, there are a wide range of customization options that can help you complete these special tasks more quickly and efficiently.

Corporate Image - If corporate image and branding is important to your organization, then customizing your folders with your logo can go a long way to raising your company's profile.

TAB can help

A properly designed folder that works for your organization's specific requirements can:

• Improve workflow efficiency
• Reduce file creation, filing and retrieval time
• Reduce risk of lost or misfiled information
• Increase productivity

Time Saving Tip: Rapid Response Color Coding
If you produce a large volume of files, then you should consider TAB's file creation service, Rapid Response Color-Coding. This service is ideally suited for organizations that produce a large volume of files in-house. You send us your data, we send you the labeled files on demand.


How It Works

1. We receive your new records' data daily, at a pre-determined time of your choice, transmitted electronically over a secure network.
2. When your data is received, your order is routed immediately into production, and your files are produced with the proper labels on them
3. The files are then produced and shipped where and when they are needed, all within three to five business days.
4. Your file folders are ready for implementation - no additional labels, configuration or printing required!

• No inventory costs
• No labels to produce
• No staffing requirements
• No wasted space
• No double handling of documents or file folders

Join our mailing list  |   Remove your email from our mailing list  |   Privacy Policy  |   Send to a colleague